InfoPath is a really, really old technology. Why are a lot of companies still using it? I’ve teamed up with Rob Bogue and Mark Rackley, for this informal “Stop using InfoPath” campaign.
Microsoft killed InfoPath, wow, it’s been about 7 years ago now? A lot of companies are still crunching along with thousands of InfoPath forms, just waiting… for… what exactly?
When this first happened, at the time there wasn’t a Microsoft replacement. So, people kept asking, “What do we do? What product do we move to?”
About three or four years ago, on my weekly SharePoint Power Hour YouTube show, I started doing on-the-fly demonstrations of various forms products to try out. Now, with things in technology changing so fast, most of these are probably drastically different by now, but here is my playlist of 8 videos, of forms products besides InfoPath. This was all done before PowerApps existed.
Watch the Playlist, Forms Product comparisons (old):
As far as Microsoft products go, there is no official upgrade path from InfoPath to anything else. I think there are a couple of 3rd party vendors working on products to help convert, but I haven’t tried any of them yet.
Microsoft has create a modernization scanner that you can use, to search for those old products in your environment:
🔍 SharePoint Modernization Scanner
PowerApps is the next evolution of the direction of forms products (as of today) as far as Microsoft is concerned. SharePoint Designer workflows are going away, too, and Microsoft Flow is the replacement. No, there’s no official migration path for that one, either. You need to just re-create everything from scratch. Another thing that I get a lot of questions about is “Microsoft Forms”. This is nothing like InfoPath, nothing like PowerApps. This is more like just a very simple survey tool. You can only do ONE-WAY FORMS. Only submit forms, there is no editing an existing Microsoft Form. When the data gets submitted, it’s up to you to do what you’d like with it, using Flow. You can do things like add the data to a SharePoint list and/or send it in an email, add it to a database, whatever you’d like. It’s just one way, though.
Back to PowerApps. I’ve got plenty of other blog posts and videos about PowerApps, but basically you can customize forms, and do some simple things, and then the logic can get pretty complex. It’s not programming, it’s more like writing Excel formulas. It’s a very powerful tool, it just has quite a learning curve.
IF you’re still using InfoPath, I’ve created a survey for you to fill out:
TAKE THE STUCK ON INFOPATH SURVEY
Don’t just take my word for it, Mark and Rob wrote these, much more eloquent and descriptive blog posts:
Mark Rackley – Seriously, It’s Time, Just Say “No” to InfoPath
Rob Bogue – Using InfoPath Today (Not Just Say “No”)
Want to know more about PowerApps?
Take my free PowerApps Beginner email course
Read my blog posts about PowerApps
See my Power Hours about PowerApps – go to this page and scroll down for a list
And of course, go to https://www.powerapps.com for more resource links, community forums, and a ton more videos and info.